Reporting Responsibilities

One Staff Demographic Record and at least one Staff Employment Record are required for each individual employed (certificated/licensed and classified) by the following EMIS reporting entities. 


• City, local, or exempted village school districts 

• Community schools 

• Educational service centers (ESCs) 

• Joint vocational school districts (JVSD) 

• Ohio Schools for the Deaf and Blind 

• Ohio Department of Youth Services (ODYS) 

• STEM districts


The following employees are to be reported by EMIS-reporting entities. 


• Individuals employed by the reporting entity for any portion of the school year. 

• Individuals or companies contracted by the school district for duties normally performed by school district personnel (e.g., bus drivers, food service staff, and special education therapists). 

• Individuals who were employed during the current school year but who left prior to the end of the school year. 

• Individuals who are on leaves of absence. 

• Substitutes who become the “teacher of record.” 

• Individuals employed during the previous year, who are no longer employed, including individuals who resigned over the summer. 

• Individuals employed through supplemental contracts, including individuals whose only position is a supplemental contract.

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     Staff Records Dashboard Reports


  • Staff Gender Race
  • Missing Semester Hours
  • Staff Gender Education
  • Staff Early Childhood
  • Attendance Day (STAFF FINAL ONLY)
  • Absence Days - Long Term Illness (STAFF FINAL ONLY)
  • Total Years Experience by Education Level
  • Authorized Experience
  • Position Code and Assignment Area 
  • Position Appointment Type
  • Position Fund Source 1, 2 & 3
  • Position Status
  • Position Type
  • Position by Building IRN 
  • No Longer Employed
  • Highly Qualified Paraprofessional
  • Special Ed FTE
  • Special Ed (K12) Classroom Teachers
  • Preschool Classroom and Itinerant Teachers
  • CTE Teachers
  • Gifted Teachers
  • Title 1 Teachers
  • Supplementals
  • ESP - Educational Service Personnel
  • Preschool Special Ed Related Services Employees
  • Special Ed (K12) Related Services Employees
  • Administrative Staff
  • Classified Staff
  • Leave of Absence
  • Teacher of Record
  • Permanent Sub
  • Building IRN Mobility
  • Summer Staff Separation
  • Contract Individual and Agency
  • Grade High/Low
  • Qualified and Instructional Paraprofessionals
  • Contractor Staff – Individual/Agency
  • Contract Staff – CJ
  • Contract ONLY
  • Changing Positions within District
  • Inexperienced Teachers
  • Inexperienced Principals


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